Tours & itinerary builder
Build each tour once, day by day — destinations, lodges and meals from a shared catalogue. Every quotation starts from it.
Learn moreStop juggling an itinerary tool, a spreadsheet and an invoicing app. From the first enquiry to the final receipt — tours, quotations, bookings, invoices, suppliers and fleet live in one place.
Most operators stitch together an itinerary builder, an operations sheet and an invoicing app. SafariPilot is all three, on one record.
Builds the trip. Nothing else.
Bookings and suppliers, kept by hand.
Invoices that know nothing about the trip.
Tours, quotes, bookings, invoices and costs — one login, one bill.
Built around how safari operators work — from the first enquiry to the final receipt.
Build each tour once, day by day — destinations, lodges and meals from a shared catalogue. Every quotation starts from it.
Learn morePick the tour and its days are copied into the quote, ready to tailor for the client and send for online acceptance.
Learn moreTravellers, rooming, supplier reservations, payment schedules and amendments — with commercial status kept apart from readiness.
Learn moreEFRIS fiscal documents or plain invoices and receipts — whichever your company issues — branded with your own logo.
Learn moreLodges, vehicles, guides and activity providers by category, each with the rates you pay them.
Learn moreEvery vehicle with its papers and expiry dates, and what each one costs you to run.
Learn moreRecord what the company buys from the supplier invoice, and attribute costs to the lead they were spent on.
Learn moreEnquiries in one pipeline with owners and follow-up dates, customers with their full history, and a desk for each agent.
Learn moreA summary of the month on the dashboard, how each tour is selling in the tours table, and reports that export.
Learn moreEach step builds on the one before, so nothing is re-typed between the quote, the booking and the invoice.
Its days, destinations, stays and what is included — once.
The enquiry lands in the pipeline with dates and party size.
The tour's itinerary is copied in; tailor it and send it.
Accepted quotes become bookings with payment schedules.
Bill the deposit and balance; receipt what comes in.
You set the price of every trip. SafariPilot imposes no margin, markup or suggested selling price.
A party of four becoming six follows the trip from the quote to the booking to the invoice. Nothing is typed twice.
Owners see the books, agents see their own desk, operations see the trips — each role exactly what it needs.
No. Create an account and set up your company for free. Add a paid plan when you need more capacity.
Yes. Each company chooses whether it issues EFRIS fiscal documents, plain invoices and receipts, or both — and every document carries your own logo.
Yes. SafariPilot is multi-company: each brand gets its own workspace, team and records, while your staff keep one login.
Yes. Access is by role. A sales agent gets their own desk — their leads, quotations and trips — and never the company's expenses or payments.
No. Start with your tours and open leads, and bring older customers and invoices across when you need them. Leads and customers import from a spreadsheet.
Email support@safaripilot.com. We reply on working days and help with setup and moving your data across.
Have more questions? See the pricing FAQ or email the team.
Create a free account, build your first tour and take one lead from enquiry to receipt. Setup takes about 30 minutes.
Free to start · No card required · Cancel anytime